Visiting Students' Elective Programme

UPDATE 12/07/14

Please note that the application round is now closed, and the application form is no longer available.

The next application round will open in November 2014 for elective placements starting between May - August 2015. 

Please email smd-incoming-electives@qmul.ac.uk if you have any questions.  

Thank you for your interest in the Barts and The London Visiting Electives Programme. 

How to apply

The elective programme opens for applications 3 times during the year: July, November and March. The time you should apply depends on when you would like to undertake your elective:

Programme open......for electives beginning in
March 2014: ClosedSeptember - December 2014
July 2014: ClosedJanuary - April 2015
November 2014: programmed yet to openMay - August 2015

For example, if you would like to start your elective in October 2015 you should apply in March 2015. If you want to start in June 2015 you should apply in November 2014.

Please note that the application round is for applicants to download the application form and make the £200 payment required. Hard copies of the application form and application documents should reach us no later than 4 months prior to selected start date of elective. However, please bear in mind that this process works on a first come, first served basis on receipt of completed application, not receipt of payment.

You may apply for electives in the following specialties:

 

Accident and Emergency

Anaesthetics

Cardiology

Cardiothoracic Surgery

Gastroenterology

General Surgery

Neurology

Neurosurgery

Obstetrics and Gynaecology

Orthopaedics and Trauma

Paediatrics

Psychiatry 

Radiology 

Renal Medicine

Trauma Surgery

 

Please note Internal Medicine is not offered as an elective placement.

 

Emergency Department/ Pre-hospital Care/ Trauma - please note that the Emergency Department/ Pre-hospital Care/ Trauma elective placements are administered separately to the other specialties. Should you be interested in completing an elective in Emergency Department/ Pre-hospital Care/ Trauma, please visit http://londonsairambulance.co.uk/hcp/medical-electives.

 

Please read the handbook before applying.

Visiting Electives Handbook [PDF 150 KB]

 

To apply (only applicable during application rounds):

  1. Download and complete the application form,  ensuring you specify your dates of attendance and your two speciality preferences. Placements may last between 2-8 weeks, must begin on a Monday, and must be in one specialty only.
  2. Pay the £200 application fee via the Queen Mary online payment facility via this link: payment link only available during the application round. DO NOT MAKE YOUR PAYMENT VIA ANY OTHER METHOD. Please note that this payment is not refundable if your application is unsuccessful.
  3. Post the application form, the receipt of payment and all the documents listed below to:

    Incoming Electives Administrator
    Barts and The London School of Medicine and Dentistry
    Turner Street
    London
    E1 2AD
    United Kingdom

    Please ensure that you include the following documents with your application:  

  • E-shop receipt confirming payment of £200
  • Two written academic references in sealed envelopes marked ‘Confidential’. Please note, a third academic reference will be required at enrolment stage, should your application be successful.
  • A transcript of your record in medical education authenticated by your Dean
  • Copy of English Language Certificate (if applicable). Please see below for English language requirements.

Please note that an application which is received incomplete and/or received less than 4 months prior to the start of the elective will be rejected automatically and you will lose the £200 administration fee.  

Once you have sent all the above you will receive a confirmation email. You will then be contacted if an appropriate placement has been found for you. Placements are allocated as much as possible on a first-come, first-served basis, but availability will depend on the popularity of your chosen speciality, and on the number of consultants able to provide supervision. Please note that places in Cardiology, Gastroenterology and General Surgery are especially limited.

If you have any queries about the programme, please send an email to smd-incoming-electives@qmul.ac.uk.

 

Am I eligible for an elective attachment? 

You are eligible for an elective attachment at Barts and the London School of Medicine and Dentistry if you:

  1. are studying in one of the medical schools listed on the Avicenna/WHO database and are in your final year of medical school at the time of your elective attachment
  2. are in good standing at your medical school and are able to provide a letter of recommendation from your Dean of Clinical Studies
  3. can meet the necessary occupational health requirements
  4. have the appropriate immigration permission.

IMPORTANT NOTE: ALL elective placements are offered purely for observational purposes, in order to comply with occupational health and immigration requirements. Please see the Electives Handbook for further information.

Applying for UK immigration permission

If you reside outside the EU, EEA or Switzerland, you will need an appropriate visa to enter the UK and undertake your elective. 

For the latest general advice on applying for a visa, please see What Immigration permission do I need to study at Queen Mary? (medical electives are referred to on page 11)

Contact for immigration queries

Queen Mary Advice and Counselling Service

website: http://www.welfare.qmul.ac.uk/

email: http://www.welfare.qmul.ac.uk/contact/index.html#email 

Language requirements

If you do not reside within the EU, EEA or Switzerland, you will need to submit proof of English Language proficiency as part of the application process. 

You are exempt from this if:

  • you are from a majority English-speaking country.  Please see the link below for a list of majority English-speaking countries.
  • you are studying for a degree in a majority English-speaking country
  • you possess dual nationality from an EU country.  

 Please see the list of English Language tests approved by Queen Mary, University of London, and the level/grade required.

What happens after I apply? 

Once you have applied:

  • If a consultant of the School agrees to accept you, an official email will be sent confirming you are a successful applicant for the elective placement. Please note that it may take several months for us to confirm your placement, depending on the time of year you are applying for.
  • The successful applicant email will include a link to the Occupational Health Questionnaire which will need to be completed and returned to Occupational Health at least four weeks prior to the start of your elective.  Failure to provide the completed Occupational Health questionnaire four weeks prior to your elective start date may result in your offer being withdrawn. This email will also include information regarding immigration permission should this be relevant to you.
  • The School reserves the right to withdraw its offer to you depending on medical or immigration advice.
  • A further email will be sent detailing the limits of the elective and asking you to confirm your elective placement. You must confirm your acceptance of the placement within four weeks of our offer by completing the attachments included. 
  • Please see http://www.welfare.qmul.ac.uk/international/immigration/ to determine whether or not you are required to apply for a CAS (Confirmation and Acceptance of Studies) in order to apply for a Tier 4 General (Student) visa should you require it.  Please note that it is your responsibility to apply for a CAS number. This will not automatically be issued for you.
  • At least 2 weeks prior to the start of your elective, you will be emailed again where you will be asked to pre-enrol. This process requests preliminary contact information from you which speeds up the enrolment process on your first day.
  • IMPORTANT NOTE: If you are offered a placement, you MUST come to the student office in the Garrod building (Turner Street) between 09.30 and 12.00 on the first day of your elective to enrol. Failure to do this will mean you will be unable to begin your placement. 

    Please ensure you bring the following documents to enrolment:
  • Pre-enrolment certificate (this will be available to print once you have completed pre-enrolment)
  • Passport
  • Letter of recommendation (this must be an original document, however, can be a duplicate one of letters you applied with. Please note, we are not able to use the hard copies you supplied with your application so a third letter is mandatory at this stage.
  • Visa (if applicable)
  • English Language certificate (if applicable)

How do I pay the electives administration fee?

The administration fee is £200 per application. Please note that the fee must be paid online. We cannot accept cheques or bank transfers.

What is it like to take a visiting student elective at Barts and The London?

Louise Killen, a visiting student from The University of New South Wales in Sydney, Australia, describes her experience taking a gastroenterology elective.

Where do I find out more about Barts and The London NHS Trust?